Carlton Gardens Primary School Enrolment Process and Procedures


Carlton Gardens Primary School is a government primary school located on Rathdowne Street opposite the Carlton Gardens. The school is 134 years old with a current enrolment of 460. You can view a video of our school here.


For 2024 Prep Enrolments please scroll down for more information


2023 Prep, Grade 1 - 6 Enrolment Procedure

Our school zone


Our school zone is available on findmyschool.vic.gov.auFindmyschool.vic.gov.au hosts the most up-to-date information about Victorian school zones for 2020 onwards.

Students residing in this zone are guaranteed a place at our school, which is determined on the basis of your permanent residential address.

The Department provides guidance through the School Placement Policy to ensure that students have access to their designated neighbourhood school and the freedom to choose other schools, subject to facility limitations.

You can find more information and answers to frequently asked questions on the Department’s website under School zones.  

Enrolling a sibling or students where Carlton Gardens is their closest neighbourhood school.

Stage One – Collecting or Downloading your Enrolment Pack.

Provide the office with a photo identification document (drivers licence or passport), three utility bills and a rental agreement or sales contract that shows your primary residence location. This residential address would indicate that Carlton Gardens is your closest neighbourhood school.


Collect the enrolment pack from the office and complete the enrolment documents outlined on the checklist.


You can also download the Enrolment Pack here if Carlton Gardens Primary School is your closest neighbourhood school.

The Enrolment Pack contains:

  • enrolment form

  • acceptable use agreement for ITC form

  • local walks form

  • head lice form

  • permission to use student image form

  • Student Code of Conduct form


It asks you to provide copies of:

  • immunisation certificate from Medicare

  • proof of birth - birth certificate or passport (child must be at least 5 years of age by the 30th April of the year admission is sought)

  • proof of Australian residency or

  • an appropriate visa that would allow for enrolment (non-fee paying) in an Australian government school if born outside of Australia

  • copies of any legal documents relating to custody or parent access regarding child/children

Email all enrolment documents to catherine.asomatianos@education.vic.gov.au 


Stage 2: Enrolment Committee

The enrolment committee consisting of at least one member of the leadership team will review all documents and make a decision regarding the enrolment of the student. The role of the enrolment committee is to review all documents and forms and to seek further information if required.


All in-zone prep enrolments will be confirmed by the end of August.


Enrolments during the year across all grades will result in at least a two-day processing period before the enrolment is confirmed.


Students will not be accepted if Carlton Gardens is not your closest neighbourhood school.


Grade Placement


In Victoria, students must turn 5 before April 30 to be enrolled in Prep. The following table shows what year level students will be enrolled in for 2020

Birth Date

Grade Placement

Before April 30



Before April 30


Grade 1

Before April 30


Grade 2

Before April 30


Grade 3

Before April 30


Grade 4

Before April 30


Grade 5

Before April 30


Grade 6


You can read our enrolment policy here.


For more information, please do not hesitate to email catherine.asomatianos@education.vic.gov.au 


2024 Foundation (Prep) enrolments

The Department of Education and Training (DET) has released a new statewide Foundation (Prep) enrolment timeline.

The timeline advises families when and how to enrol their child into Foundation (Prep) at a Victorian government primary school, including Carlton Gardens Primary School.

The new timeline will apply for children starting Foundation (Prep) in 2024. All government primary schools will follow the new timeline in 2023 to support Foundation (Prep) enrolments for the 2024 school year.

You can find information and resources about the new timeline, including factsheets, at: Enrolling in Foundation (Prep). You can also download the ‘Foundation (Prep) Enrolment Information Pack for Parents/Carers for the 2024 school year’ from the Starting School webpage (available from 24 April 2023).

You will be able to apply to enrol your child in Foundation (Prep) 2024 at Carlton Gardens Primary School from 24 April 2023.

What you need to do:

  1. Contact our school to book a school tour or come to our 2024 Prep Open Morning on Thursday the 18th of May, to learn more about our school and the enrolment application process
  2. Download the Foundation (Prep) enrolment information pack from Enrolling in Foundation (Prep) (available from 24 April 2023)
  3. Submit an enrolment application for Foundation (Prep) by Friday 28 July 2023
  4. You will be notified of the outcome of your application by Friday 11 August 2023. If you receive an offer of placement, you should contact our school to accept the offer by Friday 25 August 2023
  5. Take part in enrolment information and transition sessions during Term 4, 2023
  6. Your child will start Foundation (Prep) from Tuesday 30 January 2024.

Enrolment applications submitted after 28 July 2023 will be processed by our school as they are received, in accordance with the department’s Placement Policy.


Download an enrolment application form